Assume as a starting point that there is a tax control at a business partner. The foreign authority questions an invoice or there is a request by third countries for cooperation; they send a standardized first questionnaire which may contain even trick questions that cannot be answered properly (e.g. „what was the purchase price of your supplier? “).
- Go through the questions in the following checklist: make sure there are proper answers and that documentation is always up to date, then there will rarely be big surprises
1. General Information
- Extent of economic activity during the relevant period
- Ultimate beneficial ownership (include chart)
- Place of effective Management (board meetings, files)
- What was the relationship to company CCC?
2. Contracts / Services
- Was Mr. UBO employed in the company in the period
- If yes,
- in which location the employment was undertaken
- provide breakdown of the employment income
- Submit a copy of the social security and tax declaration
- Explain if there were any fringe benefits or allowances
- Has there been any agreement for services by Mr. UBO to the company; were provisions paid to him or related parties?
- Please provide supporting documentation
3. Business Transactions
- Have there been any business transactions with CCC?
- If yes, kindly
- provide a breakdown of all business transactions
- provide matching invoices
- Indicate in which accounts these transactions are reflected in the bookkeeping
- Inform about other transactions the company may have undertaken involving Mr. UBO either directly or indirectly
- If applicable, inform who signed the agreements
- Inform if accounting is done in house or outsourced